Stress-Free Celebrations, Tailored to You
Every event is different, just like every love story, milestone, or gathering. Whether you’re a hands-on planner who just needs a beautiful space, or someone who wants every detail handled with care, we have a package that fits your vision and comfort level.
From simple venue rental to full-service event planning, we offer three clear, customizable options so you can choose the level of support that feels right for you. Take a look at what we offer below. There are no hidden fees, just thoughtful service designed to bring your celebration to life.
You Choose, Venue Rental
Perfect for the DIY enthusiast. You get access to our beautiful venue and plan everything yourself, from hiring vendors to coordinating your timeline. This is a great fit for those who have the time, vision, and desire to manage every detail personally.
What to know before you book
From services to insurance coverage to general house rules, here’s what to expect so you can plan with confidence.
Basic Charges
$225/ hour with a minimum of 4 hours
$250 cleaning fee
$250 nonrefundable deposit to hold your date that’s applied to your balance
80 people maximum (unless it’s a come & go event, just let us know)
Whats Included
Gorgeous View
Sound system with 2 microphones that connect to bluetooth.
Karaoke
7 TV’s are Airdrop/USB compatible.
Full Kitchen plus Kitchenette-2 refrigerators, 2 ice makers
Plenty of parking for a large group
Misc yard games
Wheelchair Accessible
2 Trash Cans/bags
Additional Amenities
Pool with floats $50/hour
Pool Heater $100 flat fee
3 Propane Heaters $40 each
Decorating Services $300 plus supplies
Decorating with your Supplies $200
Backdrop with 6 Sheer Curtains $50
Serving Platter/ Warmers $10/item
Time Requirements
All events must begin and conclude at the scheduled times, which include set-up, breakdown, and cleanup. Please plan accordingly, as additional charges will apply for events that extend beyond the reserved timeframe.
Venue Rental Terms & Insurance Info
We are simply renting our space to you for you to host your event. You are responsible for all party details, including but not limited to food, drinks, serving utensils, cups, decorations, etc.
If you need help with any of that, reach out to us, and we can discuss your needs. *Each event is required to provide a COI (certificate of insurance), which can be purchased through www.theeventhelper.com, your personal company, or Kayla Copeland at 615-526-1966.
"The Bobbie Jo Caldwell and Mike Carlton Trust" at 1325 Tate Lane is listed as an extra policyholder/insured.. Please email or text a copy before the event.
Services & Packages
You Choose, We Coordinate
You handpick the vendors. We make it seamless. Love curating your team of vendors, but want someone to ensure the day goes off without a hitch? This package lets you take the creative lead while we manage all the logistics. From confirming arrival times to controlling the flow of your event, we’ll coordinate directly with your vendors so you can be present and enjoy your day.
Signature Experience,
All-Inclusive
For those who want to enjoy the experience without the stress, our all-inclusive package is the perfect solution. From the moment you book, we guide you through the entire planning process. Bobbie Jo will match you with trusted, high-quality vendors that fit your style and budget. We’ll handle everything. Planning, scheduling, décor, staffing, and coordination, so you don’t have to lift a finger.
Whether you’re dreaming of a rustic wedding, a stylish corporate retreat, or a cozy family gathering, we bring your vision to life with expert care. Packages are fully customizable.
Venue Standards, What’s Required.
Adherence to these policies is required to uphold the safety, quality, and integrity of every event hosted at our venue. Please review them carefully to ensure full compliance.
Frequently Asked Questions
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A 4-hour minimum is required.
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Space comfortably accommodates up to 70 guests seated.
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Yes, hours may be adjusted upon request
You may cancel up to 7 days before booking. Secure this space, stress-free.
Dual-use! An 18-ft accordion door opens the kitchen/living area to a covered patio,
perfect for scenic, indoor-outdoor gatherings.
The pool is not included in standard rentals, but may be available upon request for an additional fee. Just ask..
We have a very large driveway and 5 acres that can accommodate 30+ cars. Free parking is available on the pavement near the garages and in designated grass areas: directly behind the pavement and across from the garages past the second electrical pole. Please park ONLY in these areas.
NO PARKING IN THE FRONT YARD GRASS. PLEASE TELL YOUR GUESTS. THANK YOU.
Restrooms on-site Qty: 2
We have a 1/2 bath inside and a full bathroom by the pool for use. If those are taken, we do have 6 others.
Absolutely NO GLASS anywhere near the pool, but beverages are allowed outside. Non-Alcoholic and Alcoholic.
Cooking and food preparation is allowed on-site
Available kitchen setups:
Full kitchen
We have a 48" Zline gas range that provides plenty of space for cooking. Our 22' island has all the space you need for prep work and serving.
Absolutely. You are responsible for all outside vendors: food, drinks, music, decor, etc.
Check our Preferred Partners page for local professionals we’ve worked with who consistently deliver excellent service. You may also add the WE COORDINATE package to manage your vendors, so you may relax and enjoy the event. We also offer an all-inclusive package where we will handle everything for you.
Guests can bring their own alcohol
Any type of alcohol
You must remove everything you brought in, including food, decorations, etc. We supply the trash cans and bags. The trash must be taken into the garage.
We offer extras like signs, backdrop frames, serving bowls, utensils, and place settings that we have available for use on-site. Tell us what you envision! We’re happy to help connect you with options and recommended vendors.